Don’t let emails stress you out – Supplementary Information

If you’re here because you’ve read my column on email in the Chronicle Herald (…) , you’re in the right spot! So here we go…

The original article on email can be found here: That article will tell you how to organize emails around flags.

How to use colours to flag emails from important people:

Using Outlook 2012:

This seems like a lot of steps, but once you do it once or twice it comes very easily.

1. Click on the View tab.
2. Click on the View Settings button
3. Click on Conditional Formatting
4. Click on Add
5. Type in a name, like “Emails from John Doe”
6. Click on Font
7. Pick a colour from the drop down box
8. Click OK
9. Click on Condition
10. In the From field, type in the person’s name exactly as it would appear in your inbox (type it in, don’t click the From button)
11. Click OK

Using earlier versions of Outlook:

1. Click on Tools, then Organize
2. Choose the Using Colors tab
3. Using the dropdowns in the Color Messages line, pick From, then type in the person’s name or email address, then pick Red, and press Apply Color

Managed Print Services Lower Costs, Improve Productivity

You know where it’s all headed eh? Disposable tablets.

That’s right. Tablet PCs are being produced so cheaply in India that they are starting to become a single-use device. Companies there are currently selling these machines for as low as $30 US apiece, and predict they can bring them down to $10. So it isn’t hard to imagine a world where, for example, conference attendees receive their delegate packages burnt onto flash memory in a tablet PC.

So instead of killing trees, we’ll be littering our planet with discarded equipment.

And what about paper? Remember all the talk about the paperless office? Read more

How to Keep Your Inbox from Overwhelming You

For many of you, the reason you keep emails in your inbox is that you don’t have time to deal with them all right now, but you don’t want to forget about them, right? So if you’re like many people, you end up inundated with emails and an inbox that is so deep you can’t see the bottom.

This article will offer suggestions for what to do about this problem, so you will no longer have to be a slave to your inbox.

Read more

Neat Outlook trick

I use a little trick with Outlook signatures, and from what I gather from talking to a few folks, not too many people do this.

Do you find yourself sending the same email over and over again to different people (“We’ll keep your resume on file”, “Here are the directions to our office”, etc.)?

What I do is keep these messages as an Outlook signature, and just call them up whenever I need them. It is a lot easier than trying to find old emails with the same message. And there doesn’t seem to be any limit to the size. Plus it keeps you “on message”, and you can tweak the text if you need to.

Tracking Software Boosts Seaport Business

When I first met Chris Lambie, the new Herald Business Editor, I explained that I always strive for my column to be about real life business situations where technology plays a part, and to speak from personal experience as opposed to secondary research.

Why not then write a story about my company and something it has done for the local community, suggested Chris.

“You can do that?” I asked. I’m just a computer guy, not a journalist.

You can do whatever you want, explained Chris, provided you give full disclosure. So here goes:

Read more